We're Hiring!

---

Welcome to ShowsAlive, an audiovisual company based in Denver, Colorado. This manual outlines the expectations, policies, and procedures that all subcontractors must follow to ensure a professional, safe, and efficient work environment.

• Be on Time: Arrive 15 minutes early for your scheduled call time to check in and complete any necessary preparations.
• Attendance & Call-Offs:
  • If you are running late, call and text your name, position, and estimated arrival time.
  • Three (3) unexcused late arrivals or no-call/no-shows within a three-month period will result in suspension from the call list for the following quarter.
  • To cancel a confirmed call, notify dispatch at least 24 hours before your scheduled start time.

• Load-In & Show Days:
  • Black t-shirts or black polo shirts (no logos)
  • Black pants or black denim pants (no shorts or sweatpants)
  • Black sneakers or black shoes (no open-toe footwear)
• Operator Attire: Some events require operators to wear a black or dark navy blue suit jacket (check booking details)
• Clothing Policy: ShowsAlive does not reimburse for clothing purchases

• Stagehands: Carry a multi-tool with a knife and a 6-8” crescent wrench at all times
• Technicians: Bring any personal tools and technology needed to complete your tasks efficiently
• Reimbursement Policy: ShowsAlive does not reimburse for tools, personal technology, or lost equipment

• Hair must be clean and well-groomed
• Maintain good hygiene: clean hands, face, and fresh-smelling breath
• Tattoos and piercings should be kept to a minimum and not distracting
• Report to the Crew Chief at the beginning of the show and remain in your designated work area unless otherwise directed by a Crew Lead or Project Manager

• Breaks occur approximately 2–2.5 hours from the start time or after lunch
• Lunch is after 4–5 hours and lasts for one hour
• You are responsible for your own meals unless otherwise specified by the Crew Lead or Project Manager
• Public catering and food in client areas are off-limits unless explicitly approved
• Parking & Meal Costs: Unless stated otherwise in the booking email, subcontractors must cover their own parking and meals
  • Use the SpotHero app to find affordable parking downtown

• Overtime:
  • Begins after 10 hours of work
  • Paid hourly beyond the 10th hour
• Turnaround Overtime:
  • Applies when returning to the same show in under 8 hours or working before 8 AM
  • Only available on certain contracts (check booking emails)
• Payroll & Invoicing:
  • Payment is NET 30 (30 days from invoice submission)
  • You may be paid sooner, but plan finances assuming 30 days
  • Invoices must be submitted within 90 days of the last workday on a show
  • No bulk invoice requests — ShowsAlive is not a bank

• Complete each task efficiently, then immediately return to your lead for your next assignment
  • If your lead needs a moment to assign the next task, you may take a short (5-minute) break but should remain proactive
• Cell Phones:
  • No phone use during setup and work hours for safety reasons
  • If a call is urgent, step outside the work area or go to the restroom

      As a subcontractor with ShowsAlive, you are considered an independent contractor under   

        Colorado law. This means:

• Tax Obligations:
  • You are responsible for paying federal and state income taxes, as well as Self-Employment Contributions Act (SECA) taxes
  • You must file appropriate tax forms, such as W-9 and 1099-NEC
• Unemployment Insurance: Independent contractors are not entitled to unemployment insurance benefits unless you provide your own coverage
• Workers' Compensation:
  • You are not covered by ShowsAlive's workers' compensation insurance
  • If you wish to reject coverage, you must complete the appropriate form indicating your decision

ShowsAlive is committed to providing a safe working environment in compliance with OSHA standards:

• Wear appropriate PPE when required
• Do not operate equipment you are not trained or qualified to use
• Report hazards or unsafe conditions immediately to your crew lead or project manager

• Your Full Name / Business Name
• Mailing Address
• Phone Number & Email
• Invoice Number (e.g., SA-001)
• Invoice Date
• Date(s) of Work
• Event Name / Location
• Position (e.g., Stagehand, Video Tech)
• Start/End Time + Total Hours Worked
• Hourly Rate + Total Amount Due
• Payment Terms: NET 30
• Your Tax ID Number or SSN (for 1099-NEC)

• Email invoices to: [Insert dispatch or accounting email]
• Subject line: INVOICE - [Your Name] - [Event Name]
• File Format: PDF only
• Submit within 72 hours of your last shift
• Save a copy for your records

• Don’t combine multiple months or shows into one invoice
• Don’t delay submitting invoices
• Don’t expect same-week payment; NET 30 applies

✅ Before Your First Call:

• Reviewed and signed ShowsAlive Independent Contractor Agreement
  & Submitted your W-9 form
• Have a valid ID (driver’s license or passport)
• Added SpotHero app or know where to park affordably
   

✅ What to Bring On Show Site:

• Black t-shirt/polo with no logos
• Black pants or black jeans
• Black shoes or sneakers (no open-toed)
• Multi-tool with knife
• 6–8” Crescent Wrench
• Water bottle & small snack
• Suit jacket (if you’re an operator or told it’s a formal event)
• Your own tech/tools if you’re filling a specialized role
   

✅ What to Know:

• Be 15 minutes early to check in
• No food from green room/client areas unless invited
• Breaks usually after 2–2.5 hrs / Lunch after 4–5 hrs
• Lunch & parking are on you unless told otherwise
• Use your invoice cheat sheet to bill correctly
• Turn invoices in within 72 hours